Agenda of SRCF AGM of Tuesday 2010-03-09

  1. President's report
  2. Treasurer's report
  3. Sysadmins' report
  4. Vote on constitutional amendment to clarify voting procedure

    Old constitution

    New constitution

    Reason

    The Committee shall be elected at the AGM.

    The Committee shall be elected at the AGM by Single Transferable Vote as defined by the University, with a "re-open nomination" (RON) option for each post.

    Previously the constitution did not specify the voting procedure to be used. STV is the system that the university and many other societies use.

  5. Elections
    1. Election of Chairman
      • Candidates: Han-Ley Tang, Malcolm "RON" Scott*
    2. Election of Secretary
      • Candidates: Daniel Thomas, Malcolm "RON" Scott*
    3. Election of Junior Treasurer
      • Candidates: Elliott Pace, Malcolm "RON" Scott*
    4. Election of PR Officer
      • Candidates: Ed Tait, Malcolm "RON" Scott*

    * Malcolm Scott is standing for all posts on the understanding that if elected for any post he will immediately call for a reopening of nominations for that post and resign.

  6. Vote on further proposed constitutional amendments:

    Old constitution

    New constitution

    Reason

    Use of the facilities provided by the society shall be restricted to members and subject to an annual fee, which the Committee shall determine, and which may vary according to the type of use made of the facility.

    Use of the facilities provided by the society shall be restricted to members and may be subject to an annual fee, and which the Committee shall determine, and which may vary according to the type of use made of the facility.

    Making it clear that fees are optional.

    The Committee may also set an annual membership fee of the society, and in addition may offer honorary memberships (free) and life membership (for a fee) to any persons as it sees fit.

    The Committee may also set an annual membership fee of the society, and in addition may offer honorary memberships and life membership to any persons as it sees fit.

    Making it clear that fees are optional.

    NEW

    For official communications of the society email shall be sufficient, and it shall be the responsbility of members of the society to provide the Secretary with an appropriate email address.

    To make it clear that we don't have to send letters to people in the post, and that it's not our responsibility to chase people for contact details.

    It shall not refuse an application for membership on the grounds of race, sex, sexual orientation, religion, or political views.

    It shall not refuse an application for membership on the grounds of race, sex, sexual orientation, disability, religion, or political views.

    Adding disability to the list.

    NEW

    Only one member of the Committee may not be a current University of Cambridge undergraduate or postgraduate student.

    The Student-Run Computing Facility must be Student-Run.

    NEW

    The society must be registered as a University Society.

    So that we can obtain funding from the Societies Syndicate (this brings in a lot of rules which we are now obliged to follow).

  7. AOB
  8. Curry