Minutes of SRCF EGM of 11th March 2013

Venue: Robinson College

Date: 2013-03-11

In Attendance:

Minutes

  1. Intent was announced in advance to convert the EGM to an AGM, due to insufficient time left for an AGM announcement for the year by chair, Ben Millwood.
  2. Permission to give the EGM the authority of an AGM is requested by the Chairman, with an apology.
  3. The transformation into an AGM is approved by all present.

Minutes of SRCF AGM of 11th March 2013

Venue: Robinson College

Date: 2013-03-11

In Attendance: Those stated as having attended the authorising EGM, with the addition of Joshua Hunt, who arrived late and during the AGM.

Minutes

  1. This AGM was authorised by and at the EGM of the same date.
  2. The Chairman's report is delivered.
  3. The Treasurer's report is delivered.
    1. No major problems this past year.
    2. Accounts were submitted on time.
    3. A small profit (~£100) was accrued this AGM-year.
    4. It is noted that academic years and AGM-years don't line up, making this above assertion difficult to determine from the accounts submitted alone.
    5. Have received donations of just over £500.
    6. OpenMarket sponsored the garden party for £200
      1. This is twice that of last year.
      2. Most of this was spent on pizza, Pimms.
      3. Representatives from OpenMarket were once again present.
    7. A major expenditure was on a UPS for ~£300.
    8. Matthew Ireland was reimbursed for purchasing stash (£170) as Publicity Officer.
    9. The current treasurer proposes that the new treasurer may wish to shop around for bank accounts.
      1. This is described as 'faff' by Daniel, Richard, Amar.
      2. This was discussed at the last committee meeting and it was agreed that we would stand to make almost zero profit from this.
    10. Matthew Ireland questions a persistent £25/yr cost in publicity until this year.
      1. It is believed to be an outgoing cost, likely to do with the Freshers' Fair.
  4. The sysadmins' report is delivered.
    In part delivered by the secretary, author of these minutes.
    1. Recruited 7 new sysadmins this year.
    2. More than usual, perhaps because have become more streamlined in acceptance this year?
    3. The UPS failed (its battery exploded).
    4. The sysadmins helped out with a Computer Scientist's 'Part II' project - that of Nicholas Ngorok.
      1. He was temporarily given use of 5 VMs.
      2. This helped to test our strategy of helping people out with VMs.
      3. Nothing appeared to go wrong.
    5. More sysadmins are still required.
    6. Project for this year: virtualising everything that has yet to be virtualised!
    7. A donation has been proposed by Third Light once again.
  5. A constitutional amendment is proposed by resolution of the committee, suggested by the Chairman, Ben Millwood.
    1. It is proposed that all occurrences of the word 'Chairman' be replaced with 'Chair'.
    2. These are noted to be those 'word's matching case sensitively and on word boundaries (that is the case-sensitive regex '\bChairman\b', so to speak).
    3. The amendment is agreen upon by all present and will take effect as of the end of this AGM.
  6. Elections
    1. All nominations coming in were for Matthew Ireland, nominated for all positions.
    2. It is agreed that we shall first gather nominations.
    3. Those interested: Amar, Charles, Daniel, Matthew.
    4. Chairman
      1. Matthew stands for Chairman.
      2. Vote taken for Chairman.
      3. Matthew wins.
    5. Matthew withdraws all other positions
    6. Secretary
      1. Amar stands
        1. Nominated by Charles
        2. Seconded by Matthew
      2. Daniel Richman stands
        1. Nominated by Ben
        2. Seconded by Kristian
      3. A secret vote is requested, Amar and Daniel leave the room.
      4. Daniel wins.
    7. Junior Treasurer
      1. Charles stands
        1. Nominated by Daniel Thomas
        2. Seconded by Ben Millwood
      2. Charles wins
    8. Publicity Officer
      1. Amar stands
        (it is noted that Amar stands under protest, citing the problematic lack of any other apparent interest in the position)
        1. It is noted on the record that Amar votes for RON.
        2. All other votes are for Amar.
      2. Amar wins
  7. Any Other Business
    1. No business is proposed